5 Reasons Why Your Office Needs Paperless Solutions in 2021

“The science is sobering—the global temperature in 2012 was among the hottest since records began in 1880. Make no mistake: without concerted action, the very future of our planet is in peril.”Christine Lagarde

5 Reasons Why Your Office Needs Paperless Solutions in 2021:

A single person in North America consumes 500+ pounds of paper, annually.  That is a reason alone for your office to adapt to paperless solutions in 2021. In fact, 40% of the world’s industrial logging stems from paper manufacturers. What’s worst? Every sheet of paper includes a hidden tax of water/ air pollution, greenhouse gas emissions, and the bleaching process which releases toxic chemicals into the planet. By cutting one tree , we are killing nearly 260 pounds of oxygen of growing air each year.

Paper footprint impacts our planet and the bottom line of your business.

No one can deny that paper is a necessary part of doing business, however, the environmental impact makes every sheet precious. Minimizing paper use to when it’s essential can lead to big savings for both your business and the planet.

Going paperless isn’t as hard as it used to be, especially with an all-in-one solution software. There has been prominent advances in technology which are widely accessible. The future is volatile, but digital advancements continues to redesign our world in ways that inspire us to form new habits and evolve into better individuals.

Do you want to go greener, but don’t know where to start? It is important to be aware of your “paper footprint” and consider effective solutions to make the switch. Read on to learn about simple (paperless) tactics that will help your business thrive.

1. Paperless Solutions Cost Less

Think about how much money (and time) you spend annually on printer ink, toner, paper, and possible printer maintenance. 

My imagination started running wild on this, so I did a quick calculation with an average office who has 40 staff members, operating 5 days a week.  If each individual prints an average of 3 sheets of paper a day, that makes a pile of over 31,200 sheets of paper annually, and double that with folders. That’s 62,400 sheets of paper wasted.

It’s probably a much larger number than you’d prefer, and for what? What can a paper copy of a document give you that a digital one can’t? A paper cut, that’s about it. Try a platform that offers electronic form with e- signatures capabilities to make transitioning from physical to digital effortless. 

Touch-less signatures allows for business continuity and minimized disruptions.

2. Paperless Solutions Provide Convenience

Oh no, the copy machine broke down again! And just before the big team meeting, what a shame. Solution?

Digitalize paper forms and terminate unnecessary time searching for documents. Provide the opportunity for team members to collaborate and annotate on key areas of focus. 

The practicality of collaboration and annotations improves overall precision and accessibility.  Remember, data is useless without the right tool to analyze and track progress. Electronic documents are designed to optimize efficiency and reduce inaccuracies.

3. Paperless Solutions Reduce your Overhead

Filing cabinets are bulky, heavy, and take up a plethora of storage. Most businesses have a whole room, or even floor, dedicated to storing paper documents. What a waste! Imagine the decrease in overhead if you utilized your space effectively. 

Decipher this,- A 500 sheet of paper weighs 5 pounds. In our previous example, we used a very conservative estimation of paper usage in the office which was 62,400 of wasted paper annually. This equals to 624 pounds of misused space.

Alternatively, you should be utilizing this space to set up a game room for workers to bond, build relationships and have a mental reset. This strategy can enhance employee productivity and morality in the long run. 

4. Paperless Solutions Offer Security

When confidential paper documents and contracts are neglected to be securely stored, you are exposing private data to an untrusted environment. In addition, natural disasters are becoming more severe and frequent, and risking your business will fall in the crosshairs of a disaster. If that happens (when that happens), all vital data will be worthless. 

But if you had the foresight to go through with document digitization, you wouldn’t have that problem. All data will be safely backed up on a remote server, otherwise known as the cloud. It comes down to what you want for your business once the water clears. Do you want to mop up wet paper and figure out contingencies or be relieved that all the confidential information you are responsible for are safe and secured?

5. Customers Want Sustainability

The wasteful 90s is obsolete, the name of the game is efficiency and green thinking. If you want your business to survive in the millennial driven future, it’s time to start brainstorming the type of practices that attract millennial buyers.

Research shows that millennials are far more likely to support a business if that business’ views and practices align with their own. In Fact, 88% of customers want you to help them make a difference and adapt ethical, sustainable practices. Keep in mind, no one likes the negative environmental impact of high paper usage.

If your company is adapting to paperless solutions, you should implement eco- friendly marketing as part of your value proposition to attract new customers.

Wrapping it Up

It is crucial to understand the 5 reasons why your office needs paperless solutions in 2021. Currently, there are over 7 billion people on the face of our planet, predicted to hit the 9 billion mark by 2050. With our planet’s population overflowing, Earth Day humbles us (yet again) and reminds us that our climate is in a state of emergency. Going paperless represents an environmentally sound and ethical organization.

Go Green with Yocale, today.

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