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How Using Electronic Invoicing Can Help Your Business De-Clutter

It’s that time of year again!

As people rush to cash-in on their extended health benefit plans, massage centres, chiropractors, and naturopaths alike are being flooded with last-minute appointments.

However, while these businesses aim to de-stress and relax their clients, the lives of their staff might actually be anything but tranquil. A sudden surge of appointments might mean an increase in stress and disorganization.

As papers stack and tension builds, it can lead to a cluttered business atmosphere that is suboptimal and in many cases, antithetical to the business itself.

After all, we can all agree – those soothing reception area aquariums and water fountains won’t mean much if the businesses’ staff are visibly distressed themselves!

Stress is contagious – and you, your staff, and your clients all deserve better.

Thankfully, e-invoicing is a great way to cut the clutter and disorganization out of your work life. E-invoicing removes the hassle of printing and reprinting receipts by bringing your business online – saving you time, money, and the stress of dealing with excessive paperwork.

Best of all, you’ll never have to worry about printing or reprinting receipts ever again. Let’s take a look!

No Papers, No Problem

The fundamental problem with traditional paper-based receipts is that they’re just so wasteful. Not only do they take up resources and storage space, but their disposable nature means that your customers will likely request refunds again and again.

Not only that, but stacks of archived client and supplier invoices take up unnecessary amounts of space and time. For later reference, they don’t offer any added convenience, either – flipping through dozens of folders is hardly time well-spent!

The headache just isn’t worth it. Fortunately, services like Yocale keep your invoice records tidy, secure, and most importantly, digital – so they can be retrieved and reprinted at any time within seconds.

Convenience For Both Customers And Staff

You aren’t the only one who will love e-invoices – chances are your customers and staff will, too!

When an appointment concludes as per your schedule, e-invoicing software creates an e-receipt for both you and your client, sent via email and archived automatically. If your client ever needs to reprint their receipts, they’ll be ready and waiting in the cloud and re-printable at any time – meaning clients can skip the line and print online!

Clients will love the accessibility and professionalism of e-receipts, too.

Not only are e-receipts more convenient, but they also look and read better than standard paper receipts. Classy!

As for your reception staff, they’ll love being able to cross “receipt printing” off of their list of duties for good. They’ll also have more time to focus on other matters – namely, making your business the best it can be.

Cut Costs And Save Time

Consider this: an estimated 250 million gallons of oil, 10 million trees and 1 billion gallons of water are used in the production of paper receipts in the United States alone. In total, they generate over 1.5 billion pounds of waste.

And even if the environmental footprint of paper receipts doesn’t faze you, you’re still likely paying more for the privilege of paper than you think. But is it really a privilege?

On top of environmental costs, paper invoices are a physical good – meaning that they’re probably racking up hundreds of dollars in transport, processing, and staff fees. The final nail in the cost-coffin might even be the process of shredding your receipts and invoices – which requires more power, more time, and more energy.

With paper invoices, nobody wins. Many businesses only continue to use them because they refuse to update their infrastructure – a dependency that costs them greatly. Thankfully, it doesn’t have to cost you!

As we approach the future, it’s becoming increasingly clear that paper receipts and invoices are becoming a thing of the past.

For customers, the convenience of e-invoices is just too good to pass up. Not having to worry about where a particular receipt is or having to request another provides considerable relief.

For businesses, cutting out paper invoicing means cutting out the clutter, not to mention a notable reduction in overhead costs.

Either way you spin it, one thing is for sure – e-invoicing is a no-brainer for businesses of all kinds. Whether you run a massage centre, chiropractor office, or naturopath clinic – let e-invoicing be your miracle this holiday season.

We hope you’ve enjoyed this post! For more on business strategy, online and off – keep up with us here, five days a week at the Yocale blog!

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