All-in-one EMR for physical therapy by Yocale

Transform your physio clinic with our ultra-friendly, free physical therapy software. Streamlined physical therapy practice management, swift charting, and exceptional practice growth.

* No credit card required

EMR

Physical therapy EMR software with everything in one place

Digitize your filing cabinet and create patient profiles to store client details, appointment history, forms, SOAP documentation, invoices and reminders electronically for a more convenient and paperless practice.

Appointment & pt progress note

Have a 360-degree view of patient profiles and cases at your fingertips. Store patient details, appointment history, forms, documents, SOAP notes, invoices/payment history, reminders, diagnostic images (X-rays and CT scans), other documentation and more, accessible from anywhere you are, across any device. Plus, easily identify pending forms and unpaid or partially paid payments directly from each patient’s record and follow up with a click.

Manage outstanding tasks

Easily identify pending forms and unpaid or partially paid payments directly from each patient’s record. Plus, follow up with a click.

Track no-shows

Track no-shows/canceled appointments and tardiness at every appointment, which will influence a client’s trust score. Plus, see individual booking revenue.

Automatic electronic filing

Back-up files faster, easier and more securely than paper-based records. Write and store SOAP notes automatically within each patient’s record and quickly retrieve ad-hoc notes in a pop-up style. Plus, enable protection and encryption of all charts.

Online Booking

Physical therapy scheduling that takes care of itself

Easy, self-made bookings. Improve front-office efficiency by allowing patients to book appointments online, 24/7. Plus, link forms to the online booking process, get paid upfront and send automated reminders.

Online bookings or requests
Accept automatic online bookings or appointment requests, your way, your rules!
Smart-match PT services with the appropriate therapist booked in the right room.
Online portal
Empower your clients with a self-service portal to easily manage their appointments, online forms, invoices, and even provide you SEO optimized online reviews.
Smart physical therapy scheduling
Flexibly design your online booking schedule. Only offer certain services on Monday afternoons? Need less time for some services? Completely customize your schedule.
Block time off (including recurring time off) so that your smart calendar shows when therapists and resources like tables are available. Plus, sync all of your calendars.
Admin & physio therapist notifications
Trigger admin and physical therapy alerts for all appointments. Trigger notifications via text, email and the calendar assistant so you can fill last-minute openings.
Reschedule with a single click.
Automated intake & consent forms
Link forms (intake forms) to the booking process. Link forms to specific services and send automatically. Forms will be saved in each client’s record.
See when clients have outstanding forms and follow up with a click.
Auto booking policies & payments
Incorporate rules and policies like minimum notice time, cancellation, or waivers in your booking process and require clients to complete and/or sign off.
Save cards on file or accept deposits for built-in no-shiow protection and faster check-out.

Accept automatic online bookings or appointment requests, your way, your rules!

Smart-match PT services with the appropriate therapist booked in the right room.

Empower your clients with a self-service portal to easily manage their appointments, online forms, invoices, and even provide you SEO optimized online reviews.

Flexibly design your online booking schedule. Only offer certain services on Monday afternoons? Need less time for some services? Completely customize your schedule.

Block time off (including recurring time off) so that your smart calendar shows when therapists and resources like tables are available. Plus, sync all of your calendars.

Trigger admin and physical therapy alerts for all appointments. Trigger notifications via text, email and the calendar assistant so you can fill last-minute openings.

Reschedule with a single click.

Link forms (intake forms) to the booking process. Link forms to specific services and send automatically. Forms will be saved in each client’s record.

See when clients have outstanding forms and follow up with a click.

Incorporate rules and policies like minimum notice time, cancellation, or waivers in your booking process and require clients to complete and/or sign off.

Save cards on file or accept deposits for built-in no-shiow protection and faster check-out.

Appointment Reminders

Nix no-shows with automatic reminders

Professional, automatic appointment reminders. Increase attendance and reduce follow-up time. Complete with directions, forms, links to the self-serve portal and more.

Patient appointment reminders

Reduce no-shows without any effort via automated email and SMS reminders.

Forms & payment reminders

Get more time back so you can focus on providing better care.

Scheduling (Calendar)

A smart physical therapy scheduler

Quick-launch into patient records

View patient charts directly from your smart calendar, including appointment history, forms, SOAP notes, receipts/payment history and even outstanding forms and payments.

Plus, see important information and alerts in a snap.

Multi locations & physiotherapists

Manage your multi-location practice from one central location complete with calendars for every location and physical therapists.

Plus, get custom “Book” buttons with a different theme or language.

Clinic-friendly scheduling

Quick-add appointments or recurring appointments based on custom availability.

Plus, rearrange with a simple drag and drop.

Smart calendar assistant

Have the instant scheduler easily find the earliest available appointment of physical therapists without having to dig.

Plus, get pinged whenever clients make any changes, leave reviews or pay!

Documentation

Fast physical therapy documentation from your tablet

PT documentation features, from evaluations to daily notes and pt progress notes, designed to reduce patient charting time and improve treatment time for a more productive practice (and happier therapists).

Visual anatomical charting

Make PT charting easier with visual SOAP notes. Digitally draw on custom anatomical visuals and pictures.

Quickly place pins or associate notes to areas of treatment for an accurate and quick clinical record.

Fast charting

Spend less time writing with a therapist note template that is tailored for your practice to get you started quickly.

Insert commonly used text with a click. Have patients fill in subjective notes during the booking process.

Add photos & videos

Photo chart or even record video for more accurate diagnosis and treatment. Include progress notes examples in your pt documents.

PT notes

Make faster physical therapy documentation by recording your treatment notes by voice. Dictate from your mobile device or tablet instead of typing them.

Automatically file SOAP notes

Back-up files quicker, easier, more securely and more cleanly than backing up and maintaining paper-based records.

Write and store SOAP notes automatically within each patient’s record and quickly retrieve ad-hoc notes in a pop-up style. Enable protection and encryption of all documentation.

Monitor patient charting

Pick up right where you left off! See which notes are still incomplete (along with the last updated date).

Online Forms

Maximized treatment time, less intake

Automatic, electronic forms. Reduce the administrative effort – printing and filing – associated with paperwork by switching to online forms; next, link them to the online booking process for completely automatic send-out and filing. Patients will complete forms in advance, saving your front-desk 10 to 15 minutes per patient and more one-on-one time with each clinician.

Online forms library

Use the out-of-the-box therapist note template and online forms (such as intake forms, consent forms, health questionnaire, treatment plans, therapist note template or SOAP notes) from Yocale’s form library with the ability to customize further with a drag-and-drop form builder to your exact needs. Yocale can even build your existing forms in any format.

Automate send-out

Trigger forms to be sent out automatically depending upon the treatment type and view completion status. Plus, set rules like when forms get sent out or how they get filled (e.g. to new clients only) or make completion mandatory in order to complete the booking.

Automated filing

Reduce filing time by having forms automatically saved within each client’s record. Changes that patients make to forms (such as address changes) will be captured with zero manual effort.

Invoicing & payments

Get insights into your practice, save on payments & ease patient billing

Automatic invoices, 1-click payments and patients invoice access (no more tracking down invoices!) for less billing time. Plus, get physical therapy practice reports to keep your business on track.

Key practice stats

Get key insights into your physio practice at a glance! Track your retentions, booking revenue, sales summary, historical metrics, and more!

Automatic invoices, inventory management & secure payments

Auto-generate invoices – entirely customizable with your physiotherapist registration number – and process payments in a click – all from your Yocale smart calendar (or email invoices so patients can pay later). Save cards on file for even faster future billing and/or to protect against last-minute cancellations or no-shows.

Invoice summary & patient access

Easily view and filter all invoices in a single list. Monitor the current status of invoices (paid, partially paid, or outstanding) and follow up on outstanding payments with a click. Patients can also access invoices from the patient portal.

Auto billing

Automate the billing process by emailing invoices and receipts with the pay button so patients can pay at their leisure.

Wholesale rates & reliable hardware

Reduce payment processing fees by up to 67% with wholesale rates. Also accept payments on a range of industry-leading, reliable hardware with advanced reporting, employee management and more.

Marketing

Grow your practice & be found online

Built-in marketing. Grow your practice on autopilot.

An SEO-optimized public booking page

Grow your online presence with an SEO-optimized web profile page on Yocale Marketplace that will bring you higher up in search results so clients find you online. Use alerts on your profile page to let people know about special promotions. If you’re just starting out, have your profile page act as your own website!

“Book now” buttons

Appear higher in Google search results by adding “Book Now” buttons to your website and booking links on your social media channels. Book buttons also make it easier for patients to book more appointments online and help fill your schedule 24/7.

Built-in marketing & packages

Display promos, communicate changes to hours or any other memo directly from the online booking screen. Plus, use forms to keep track of packages, discounts and special rates to keep patients coming back.

Automatic reviews

Automatically request reviews after each appointment to build your online presence. You’ll get notified with the added flexibility to approve them before they’re live.

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