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Beautician aesthetics software for spas & cosmetic laser clinics
Simplify every aspect of your beauty management business from scheduling to charting aesthetic records, payments and marketing – all in one place. Secure and easy-to-use med spa management software.
* No credit card required
Scheduling (Calendar)
Organize schedules & spa equipment
Esthetician scheduling software with built in EMR!
- Schedule spa services by appointment type.
- View laser technician, medical esthetician and resource availability at a glance.
- Have the essentials like client profiles, consent forms and aesthetic records created just for you!
Custom email & SMS reminders
Confirm and remind clients of upcoming appointments by email and text.
Get clients prepared for their appointment, from parking directions to consent forms, and even have the booking added to their personal calendar.
Multi locations & estheticians
Med spa scheduling
Quick-add appointments or recurring appointments based on custom availability.
Plus, rearrange with a simple drag and drop.
Smart med spa calendar
Online Booking
Make your spa services scheduling a breeze
Fill your appointment book 24/7 with the most loved online scheduling experience. Allow clients to schedule appointments with the right laser technician in a couple of clicks and sign consent forms for a 5-star, tailored appointment experience!
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24/7 online booking + Client portal
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Get booked from your website, Google, the Yocale Marketplace and beyond.
Smart-match aesthetic services (or appointment requests) with the appropriate laser tech booked in the right room. Provide clients with a self-service portal to manage their appointments.
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Smart schedule management
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Flexibly design your online booking schedule. Only offer certain services on Mondays? Need less time for consultations? Customize your schedule.
Block time off so your calendar only shows when laser techs and resources are available.
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Reception & estheticians notifications
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Trigger reception and laser technician alerts for all appointments. Trigger notifications via text, email and the notification feed so you can fill last-minute openings.
Reschedule with a single click.
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Collect information in advance
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Collect information and link forms (consent) to the booking process. Ask questions and collect pictures like before photos. Link consent and post-procedure instructions to specific services and send automatically. Forms will be saved in each client’s record.
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Multi-service appointments
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Allow clients to book multiple appointments at once, like Laser hair and skin treatment.
Easily manage the multi-service appointment on your end.
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Auto booking policies & payments
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Incorporate rules and policies like minimum notice time, cancellation, or waivers in your booking process and require clients to complete and/or sign off.
Save cards on file or accept deposits for built-in no-show protection and faster check-out.
Get booked from your website, Google, the Yocale Marketplace and beyond.
Smart-match aesthetic services (or appointment requests) with the appropriate laser tech booked in the right room. Provide clients with a self-service portal to manage their appointments.
Flexibly design your online booking schedule. Only offer certain services on Mondays? Need less time for consultations? Customize your schedule.
Block time off so your calendar only shows when laser techs and resources are available.
Trigger reception and laser technician alerts for all appointments. Trigger notifications via text, email and the notification feed so you can fill last-minute openings.
Reschedule with a single click.
Collect information and link forms (consent) to the booking process. Ask questions and collect pictures like before photos. Link consent and post-procedure instructions to specific services and send automatically. Forms will be saved in each client’s record.
Allow clients to book multiple appointments at once, like Laser hair and skin treatment.
Easily manage the multi-service appointment on your end.
Incorporate rules and policies like minimum notice time, cancellation, or waivers in your booking process and require clients to complete and/or sign off.
Save cards on file or accept deposits for built-in no-show protection and faster check-out.
Appointment Reminders
Nix no-shows with automatic reminders
Professional, automatic appointment reminders. Increase attendance and reduce follow-up time. Complete with directions, forms, links to the self-serve portal and more.
Client appointment reminders
Reduce no-shows without any effort via automated email and SMS reminders.
- Impress clients with directions, forms to complete and personalized notes.
- Clients will love the links to the self-serve option to reschedule, cancel and book future appointments 24/7.
Forms & payment reminders
Waste no time on appointment day with clients completing forms in advance.
- Send a follow-up email with a single click whenever clients haven’t filled out forms or have outstanding payments.
- Clients will receive an automated email to encourage them to complete outstanding tasks.
Clients / Charting
Digitize aesthetic records. Chart from your tablet.
Digitize aesthetic
records. Chart from your tablet.
Smarter client management. Get a 360-degree view of clients so you can deliver more personalized customer experiences that make clients rebook. Score profits with spa software that helps you exceed client expectations.
Client profiles - history, charts & more
360-degree view of your client at your fingertips. Store client’s profile info like alerts, forms, notes, birthdays, aesthetic records, and documents. Have your charts, before and after photos, and receipt/payment history – accessible from wherever you are, across any device.
Fast charting
A medical spa EMR software that works your way while keeping you compliant. Customize your aesthetic record to include any data you like to capture. Speed up charting by drawing on anatomical visuals and pictures. Quickly place pins or associate notes to areas of treatment for an accurate and quick clinical record. Insert commonly used text with a click and chart from your tablet.
Automatic filing
Back-up files faster, easier and more securely than paper-based records. Write and store charts automatically within each client’s aesthetic record and quickly retrieve ad-hoc notes in a pop-up style.
Plus, enable protection and encryption of all charts.
Online Forms
Streamline your cosmetic & esthetician forms
Paperless, electronic forms. Reduce the administrative effort – printing and filing – and link your esthetician consent form to the online booking process for automatic send-out and filing.
Before-and-after photos
Create a form to record before and after photos, amongst other digital documents, and have them automatically saved to your client profile history.
Automate send-out
Beautiful ready-made templates
Invoicing & payments
Your medi spa at a glance - Insights, payments, products & quick check-out
Your medi spa at a
glance - Insights, payments, products & quick check-out
Automatic invoices and 1-click payments for quicker payments. Also reduce payment processing fees with wholesale rates. Plus, get key practice stats to keep your business on track.
Total sales & top estheticians
Get daily insights into your booking trends, sales revenue, top beauty staff, provider’s utilizations, and more. As well, get a historical comparison at a glance!”
Multi-service & product invoicing with ease
Auto-generate invoices and process payments in a click – all from your Yocale smart calendar. Easily checkout multiple appointments at once, add products or ad-hoc services with a drag-and-drop to the invoice.
Daily sales
See a daily invoice list to help reconcile your cash registry. Also track whether payments come through cash, Stripe, a physical card terminal or others.
Client payment history
See individual client invoice history, number of cancelled or no-show appointments, tardiness (which will influence trust score) as well as booking revenue so you implement the right policies and reward clients accordingly.
Upfront payments
Protect against no-shows (and get paid faster) by accepting upfront payments during the online booking process. Email receipts with the pay button so clients can pay at their leisure.
Wholesale rates & reliable hardware
Reduce payment processing fees by up to 67% with wholesale rates. Also accept payments on a range of industry-leading, reliable hardware with advanced reporting, inventory management, and more.
Virtual Clinic
Integrated, 1-click video consultations
Secure, integrated virtual appointments. HD video and no downloads required. Offer clients the convenience of virtual laser clinic consultations.
Polished, seamless, 1-click connect video consultations
1-click connect - straight from automated appointment reminder emails! No sign-up, plugins or downloads necessary.
Plus, expect high-definition video and crystal clear audio for the most beautiful consultations every single time.
Auto pre-send consultation forms
Save time and have information at a glance by syncing consultation forms to the online booking process; they’ll be automatically saved in each client’s profile.
You’ll easily be able to see if a client hasn’t completed a form and you can simply follow up with a click.
Client records at your fingertips
Marketing
Bring in more clientele
Med spa management software with built-in marketing. Grow your aesthetic practice as if you had your own marketing assistant.
Google bookings (RwG)
Increase your bookings by up to 86% and set yourself apart by adding a Google “Book” button to your Google Business Profile. You’ll get booked straight from Google Search and Google Maps, with new bookings placed on your Yocale calendar.
An SEO-optimized webpage
Looking to improve your online presence and attract more clients to your medical spa? Look no further than our medical spa software, which includes an SEO-optimized web profile page on the Yocale Marketplace. This page will help boost your search engine rankings, making it easier for clients to find you online and book appointments with your business. Whether you’re just starting out or looking to expand your reach, our software has everything you need to grow your business.
“Book now” buttons
Appear higher in Google search results by adding “Book now” buttons to your website and booking links on your social media channels. Book buttons also make it easier for clients to book more appointments online and help fill your schedule 24/7.
Built-in marketing & packages
Display promos, communicate changes to hours or any other memo directly from the online booking screen. Plus, use forms to keep track of packages, discounts and special rates to keep clients coming back.
Automatic reviews
Automatically request reviews after each appointment to build your online presence. You’ll get notified with the added flexibility to approve them before they’re live.
