Smart calendar 2.0 True scheduling simplification

The next-generation smart calendar that masterfully organizes your day and automates manual scheduling tasks so you get more time back. One-click, drag and drop scheduling: so easy it’s like magic.

* No credit card required.

Appointment Management

Ultrasonic appointment scheduling

Schedule appointments in seconds with a drag and drop and reduce manual scheduling with time recurring or multi-service appointments. Preview appointment info at a glance like pending forms and quick-launch into client records, invoices and more.

Easy scheduling

Quick-add appointments and clients in seconds or use the advance appointment to add forms, schedule recurring appointments or have the instant scheduler find your next availability. Got interrtuped? No worries, keep the appointment in draft until you can book it later. A drag & drop scheduling platform designed for every type of front desk user.

Intimately know the details of every appointment

Get a quick preview on how, when and by whom the appointment was booked and its current status. Sort your calendar by booked, done, no-show or checked-in appointments so you know exactly what to do next.

Actionable information in a snap

Use appointment icons to quickly see vital appointment information requiring attention, like client alerts (e.g. client is pregnant), if they’re a first-time client, pending forms and more.

Schedule multiple service appointments at once

Say goodbye to scheduling and managing separate but related appointments. Instead, schedule multiple appointments at once, even with different providers for a faster scheduling workflow or have the instant scheduler do it for you!

Instant batch appointments

Reduce manual scheduling time with recurring appointments – 100% flexibility. Schedule custom batch recurring appointments based on your needs (e.g. repeat on the first Monday of the month only). Plus, review and individually edit an instance before finalizing without having to start from scratch!

Calendar

Experience your day in stunning clarity

Feel calm with a clear grasp of your day with smarter appointment management from anywhere, across any device. Your calendar, your way!

Multiple calendar views

View your appointments by day, week, team or in a list format (agenda view) so you can organize what’s ahead however you’d like.

Format your calendar color theme and choose how your days and working hours are shown. Even show multiple days in team view. Have your calendar be optimized based on your appointment length so it’s super easy to read.

Give yourself extra time at the end of appointments

Add transition time to services so you don’t have to rush between appointments (transition time is not visible to clients when booking online). Plus, always easily identify transition time in your calendar by color-code.

No gap scheduling

Set up your availability based on service length to minimize odd gaps in your day.

Access Yocale on the Go

Access the entire Yocale platform from your mobile device (iOS or Android) or tablet. Plus, add Yocale to your home screen so that it’s just like an app!

Client Records

Client records at your fingertips retinas

View client records directly from your calendar, including forms, documents, notes, invoices/payments and even get alerted on outstanding items. Everything you need in one place!

Digital client intake, consent forms, waivers and more

Go beyond out of the box! Capture any data you wish on your custom electronic forms (e.g. intake, consent, pictures and others) from your calendar in two clicks. Fully linked to client records and appointments. Even follow up on outstanding forms with a single push to email.

Payment history at a glance

Quickly view past client invoices and see current payment status (outstanding/paid).

Quickly catch up on your appointment notes

View appointment notes by providers or even the clients directly from your calendar.

Appointment history at a glance

Quickly see all past appointments and upcoming appointments directly from your calendar.

Schedule Builder

100% schedule control

Design your schedule exactly how you want it, including individual staff availability, services for specific staff, concurrent appointments, breaks and more. Also view staff calendars side by side, over multiple days, to single-handedly manage your team.

  • Availability control

    Leave the juggling to us! Only show clients what you want them to see.

  • Choose who is available to do what services and what resources are required. Even choose when a specific service is offered!

  • Assign services to staff

    Pair specific services with specific providers. Let each provider then decide when they like to offer a specific service.

  • Staff schedules

    Set individual schedules for every provider fully customizable by day, time or service with provider-level policies.

  • Breaks and vacations

    Schedule recurring breaks and vacations with a drag and drop.

  • Concurrent appointments

    Schedule multiple appointments during a single time slot.

  • Appointment requests

    Only allow clients to submit appointment requests.

Choose who is available to do what services and what resources are required. Even choose when a specific service is offered!

Multi location

Ultimate multi location management

Add multiple locations to your business calendar with their own availability and access level. Simply toggle to view each calendar by location. When booking, clients can view a map to determine the nearest location.

Multiple book buttons

Give each location its own location-specific “Book” button that can be displayed in a different language.

Multi access level

Control who has access to each calendar and location(s).

Multiple calendars

Set up calendars for every location and manage them from one single platform.

Resource Scheduling

Auto schedule rooms, equipment and other resources

Ensure the right resources (like rooms and equipment) are always available by making resources mandatory for services. Your smart calendar will automatically take these resources into consideration when scheduling so you never have to worry about them.

Calendar Assistant

Smart calendar assistant

You’ll always be informed by a live feed from your calendar assistant whenever appointments are booked, rescheduled, canceled or when you have received payment or a review from a client.

You can also use the instant scheduler to go through your calendar and suggest availabilities based on your criteria in seconds and to send automated booking confirmations and appointment reminders.

Staff notifications

Stay on track with instant notifications whenever appointments are booked or canceled - all viewable from within your calendar and via email/text. Staff will also receive alerts to keep everyone on track. Even get pinged whenever clients leave reviews or pay.

Appointment reminders

Reduce no-shows without any of the manual effort via automated email/SMS reminders. Reminders contain directions, forms to complete, personalized notes and the ability to reschedule or cancel. Clients can opt in or out of reminders.

Instant scheduler

Use Yocale’s instant scheduler to find your earliest availability in seconds - no more flipping through your calendar.

Instant Connection

Calendar integration

Sync your Yocale calendar with external calendars like Google Calendar and Microsoft Outlook so that your Yocale appointments also appear on any external calendars (and vice-versa). You’ll always be up to date no matter which calendar you’re looking at.

Microsoft Outlook

Enable a bi-directional sync with Outlook. Choose how much info you want to share between the two platforms.

Google Calendar

Enable a bi-directional sync with Google Calendar. Choose what syncs back and forth.

Online booking is only the beginning.

Reminders

Polished, automated confirmations and reminders.

Point of Sale

1-click invoicing and 1-click, online check-out.

Client Management

All your clients’ journeys in one place.

Reserve with Google

Get booked straight from Google – up to 64% more bookings!

Marketing

Automated marketing – book buttons, reviews and more.

Online Forms

Online forms with automatic send out and filing.

Yocale Pay

Get booked straight from Google – up to 64% more bookings!

Yocale Meet

1-click connect, integrated and secure web conferencing.