Medspa software that helps you grow

Simplify and manage every aspect of your med spa with an all-in-one med spa software. From scheduling to charting, payments, marketing and more. Highly secure and easy to use.

* No credit card required

EMR

Fast charting from anywhere!

EMR designed for medical spas. Digitize your medspa and say goodbye to mounds of paper and spreadsheets. Plus, chart faster – all from your tablet! Save hours every week so you can spend more time with clients.

Fast, visual charting

Get a 360-degree view of client profiles at your fingertips. Store client details, appointment history, forms, charts, invoices, reminders and more, accessible from anywhere you are, across any device.

Client profiles - history, charts & more

Create custom charts with checkboxes and other fields in minutes so you can spend less time writing. Or, speed up your charting process by digitally drawing on custom anatomical visuals and pictures. Quickly place pins or associate notes to areas of treatment for an accurate and quick clinical record.

Plus, insert commonly used text with a click and even chart from your tablet!

Monitor charting progress

Easily pick up right where you left off by seeing which charts are still in draft mode (along with the last updated date).

Plus, easily identify pending forms and unpaid or partially paid payments directly from each client’s record and follow up with a click.

Tracking tablet

Automatic filing

Back-up files faster, easier and more securely than paper-based records. Write and store charts automatically within each client’s record and quickly retrieve ad-hoc notes in a pop-up style.

Plus, enable protection and encryption of all charts.

Filing

Online Booking

Less scheduling,  more time with guests

The most loved online scheduling experience to match the right esthetician to the right medspa service. Complete with intake and consent forms for a five-star, tailored appointment experience!

  • 24/7 online booking + Client portal

  • Get discovered and booked from your website, Google, the Yocale marketplace and beyond.

    Provide clients with a self-service portal to manage their appointments, forms, invoices and online reviews.

  • Smart schedule management

  • Only offer certain services on Monday afternoons? Need less time for consultations? Need to block time off for an aesthetician or a device?

    Flexibly design your online booking schedule to smart-match medispa services (or appointment requests) with the appropriate esthetician booked in the right room.

  • Admin & aesthetician notifications

  • Get live updates of all changes on your notification feed and fill last-minute openings by keeping your admin and estheticians in the loop via text and email.

  • Automated intake & consent forms

  • Design your forms for each appointment type and have them automatically incorporated into your booking process online or for manual bookings.

    Track form history on the client’s record and know when to follow-up on outstanding items with a click.

  • Multi-service appointments

  • Allow clients to book multiple appointments at once, like facials, massages and easily manage the multi-service appointment on your end.

  • Auto booking policies & payments

  • Incorporate rules and policies like minimum notice time, cancellation, or waivers in your booking process and require clients to complete and/or sign off.

    Save cards on file or accept deposits for built-in no-show protection and faster check-out.

Get discovered and booked from your website, Google, the Yocale marketplace and beyond.

Provide clients with a self-service portal to manage their appointments, forms, invoices and online reviews.

Only offer certain services on Monday afternoons? Need less time for consultations? Need to block time off for an aesthetician or a device?

Flexibly design your online booking schedule to smart-match medispa services (or appointment requests) with the appropriate esthetician booked in the right room.

Get live updates of all changes on your notification feed and fill last-minute openings by keeping your admin and estheticians in the loop via text and email.

Design your forms for each appointment type and have them automatically incorporated into your booking process online or for manual bookings.

Track form history on the client’s record and know when to follow-up on outstanding items with a click.

Allow clients to book multiple appointments at once, like facials, massages and easily manage the multi-service appointment on your end.

Incorporate rules and policies like minimum notice time, cancellation, or waivers in your booking process and require clients to complete and/or sign off.

Save cards on file or accept deposits for built-in no-show protection and faster check-out.

Appointment Reminders

No more calling!

Increase attendance and reduce follow-up time with polished, automatic appointment reminders, complete with directions, electronic forms, links to the self-serve portal and more.

Client appointment reminders

Reduce no-shows without any manual effort via automated email and SMS reminders.

Forms & payment reminders

Waste zero time on appointment day by ensuring clients complete forms in advance.

Scheduling (Calendar)

100% schedule control

Experience your day with clarity!

Multi locations & technicians

Centrally manage your multi-location medical spa complete with calendars and custom “Book buttons” for every location and esthetician or nurse/plastic surgeon.

Custom email & SMS reminders

Confirm and remind clients of upcoming appointments by email and text.

Get clients prepared for their appointment, from parking directions to intake and consent forms, and even have the booking added to their personal calendar.

Medspa-friendly resource scheduling

Quick-add appointments or recurring appointments based on custom availability of any medspa resources.

Plus, rearrange with a simple drag and drop.

Smart calendar assistant

Have the instant scheduler find your next appointment.

Get live feeds or notifications via text and email whenever clients make any changes, leave reviews or pay so you can fill last-minute openings.

Online Forms

Reduce admin with automatic forms

Streamline your workflow with online forms: effortless efficiency and compliance through seamless online booking integration.

before and after icon

Before-and-after photos

Capture before and after photos and videos and have them automatically saved to your client profile history.

 

Plus, combine pictures to draw on or add notes.

Automate send-out

Trigger forms to be sent out depending upon the cosmetic service and view completion status. Plus, set rules like when forms get sent out or how they get filled (e.g. to new clients only) or make completion mandatory in order to complete the booking.
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Beautiful, ready-made templates

Save time and quick-start by creating forms from ready-made templates. Pre-made forms can be further customized however you’d like, all with a simple drag and drop. Yocale can help build your existing forms in any format within Yocale, all included in your subscription.

Invoicing & payments

Upfront payments & quick chair check-out

Reduce your payment processing fees with wholesale rates and get medispa reports to keep your business on track.

Total sales & top estheticians

Get daily insights into your booking trends, sales revenue, top providers, staff utilizations, and more. As well, get a historical comparison at a glance!”

Client payment history

See individual client invoice history, number of canceled or no-show appointments, tardiness (which will influence trust score) as well as booking revenue so you implement the right policies and reward clients accordingly.

1-click check-out - from your treatment rooms!

Auto-generate invoices – customizable with your license number – and process payments in a click from your Yocale smart calendar. Save cards on file for even faster future billing and/or to protect against no-shows.

Upfront payments

Protect against no-shows (and get paid faster) by accepting upfront payments during the online booking process. Email receipts with the pay button so clients can pay at their leisure.

Wholesale rates & stylishly modern hardware

Reduce payment processing fees by up to 67% with wholesale rates. Also accept payments on a range of industry-leading, reliable hardware with advanced reporting, inventory management, and more.

Daily sales

See a daily invoice list to help reconcile your cash registry. Also track whether payments come through cash, Stripe, a physical card terminal or others.

Virtual Consultations

Integrated virtual medispa

Next-generation, integrated video conferencing that connects with your smart calendar so you have everything at your fingertips – all at a lower cost. 1-click connect, HD audio.

1-click connect HD video consultations

1-click connect - straight from automated appointment reminder emails! No sign-up, plugins or downloads necessary.

Plus, expect high-definition video and crystal clear audio for the most beautiful consultations every single time.

Client records at your fingertips

Be super prepared for every virtual consultation; simply click to join your appointment and have client details, alerts, appointment history, forms and notes at your fingertips.

Auto pre-send consultation forms

Save time and have information at a glance by syncing consultation forms to the online booking process; they’ll be automatically saved in each client’s profile. You’ll easily be able to see if a client hasn’t completed a form and you can simply follow up with a click.

Marketing

Your built-in marketing team

More than just software – Yocale is your growth machine so you can do more of what you love.

Google bookings (RwG)

Increase your bookings by up to 86% and set yourself apart by adding a Google “Book” button to your Google Business Profile. You’ll get booked straight from Google Search and Google Maps, with new bookings placed on your Yocale calendar.

An SEO-optimized public booking page​

Grow your online presence with an SEO-optimized web profile page on Yocale Marketplace that will bring you higher up in search results so clients find you online. If you’re just starting out, have your profile page act as your own website!

“Book now” buttons

Appear higher in Google search results by adding “Book now” buttons to your website and booking links on your social media channels. Book buttons also make it easier for clients to book more appointments online and help fill your schedule 24/7.

Built-in marketing & packages

Display promos, communicate changes to hours or any other memo directly from the online booking screen. Plus, use forms to keep track of packages, discounts and special rates to keep clients coming back.

Automatic reviews

Automatically request reviews after each appointment to build your online presence. You’ll get notified with the added flexibility to approve them before they’re live.