Massage therapy software,
your smart clinic management assistant

Manage your practice, and reduce scheduling, admin and charting time. Go paperless and grow your business with the friendliest practice management software. Oh-so-easy to use.

* No credit card required

Scheduling (Calendar)

A smart calendar for simplified clinic management

A smart, online calendar that lets you spend more time with your clients!

Manage multi locations & therapists

Manage your multi-location practice from one central location complete with calendars for every location and massage therapist.

Plus, get custom “Book” buttons with a different theme or language.

Custom appointment confirmation

Confirm and remind clients of upcoming appointments by email and text.

Get clients prepared for their appointment, from parking directions to intake and consent forms, and even have the booking added to their personal calendar.

Easy scheduling

Quick-add appointments or recurring appointments based on custom availability.

Plus, rearrange with a simple drag and drop.

Smart calendar assistant

Have the instant scheduler easily find the earliest available appointment of massage therapists without having to dig.

Plus, a live feed of all activities, including booking changes, new online reviews, or when an invoice is paid!

Online Booking

Leave appointment booking to your smart office assistant

Leave appointment booking to your smart office assistant

The most loved online booking experience. Reduce scheduling and admin-related time (and grow your practice!). Auto-sync forms to the online booking process and even send automated reminders.

  • 24/7 online booking + Client portal

  • Intelligently match massage treatments (or requests requiring confirmation by you) with the appropriate massage therapist booked in the right room.

    Empower your clients: offer a self-service portal to manage their appointments and forms, access past invoices, and write reviews – all with a personal touch that keeps them rebooking.

  • Smart-organize your schedule

  • Flexibly design your online booking schedule. Only offer certain services on Monday afternoons? Need less time for some services? Completely customize your schedule.

    Block time off (including recurring time off) so that your smart calendar shows when massage therapists and resources like tables are available. Plus, sync all of your calendars.

  • Admin & therapist notifications

  • Trigger admin and massage therapist alerts whenever treatments are booked, rescheduled or canceled. Trigger notifications via text, email and the calendar assistant so you can fill last-minute openings.

    Reschedule with a single click.

  • Automated intake & consent forms

  • Link forms (such as intake forms) to specific services incorporated into your booking process. When forms are completed, they’ll be automatically saved within each client’s clinical record – no filing or paper required.

    See when clients have outstanding forms and follow up with a click.

  • Multi-service appointments

  • Say goodbye to the hassle of coordinating multiple appointments. Easily manage and have multi-service appointments booked online by your clients or your admin. For example, a massage followed up with a physio treatment.

  • Auto booking policies & payments

  • Incorporate rules and policies like minimum notice time, cancelation or waviers into your booking process and require clients to complete and/or sign off.

    Save cards on file or accept deposits for built-in no-shiow protection and faster check-out.

Intelligently match massage treatments (or requests requiring confirmation by you) with the appropriate massage therapist booked in the right room.

Empower your clients: offer a self-service portal to manage their appointments and forms, access past invoices, and write reviews – all with a personal touch that keeps them rebooking.

Flexibly design your online booking schedule. Only offer certain services on Monday afternoons? Need less time for some services? Completely customize your schedule.

Block time off (including recurring time off) so that your smart calendar shows when massage therapists and resources like tables are available. Plus, sync all of your calendars.

Trigger admin and massage therapist alerts whenever treatments are booked, rescheduled or canceled. Trigger notifications via text, email and the calendar assistant so you can fill last-minute openings.

Reschedule with a single click.

Link forms (such as intake forms) to specific services incorporated into your booking process. When forms are completed, they’ll be automatically saved within each client’s clinical record – no filing or paper required.

See when clients have outstanding forms and follow up with a click.

Say goodbye to the hassle of coordinating multiple appointments. Easily manage and have multi-service appointments booked online by your clients or your admin. For example, a massage followed up with a physio treatment.

Incorporate rules and policies like minimum notice time, cancelation or waviers into your booking process and require clients to complete and/or sign off.

Save cards on file or accept deposits for built-in no-shiow protection and faster check-out.

Appointment Reminders

Say goodbye to No-shows

Polished, custom appointment reminders. Increase attendance and reduce follow-up time, complete with directions, forms, links to the self-serve portal and more.

Client appointment reminders

Reduce no-shows without any effort via automated email and SMS reminders.

Forms & payment reminders

Get more time back so you can spend more time with your clients.

Client Management

Manage your clients electronically, no more paper!

Reduce paper clutter and store client details, appointment history, forms, SOAP notes, receipts/payment history and reminders electronically. Also get an overview of booking revenue and track no-show/canceled appointments, which will influence a client’s trust score.

Appointment & charting history

Have a 360-degree view of client profiles at your fingertips. Store client details like birthdays, alerts, appointment history, forms, documents, SOAP notes, invoices/payment history, reminders, other documentation and more, accessible from anywhere you are, across any device.

Manage outstanding tasks​

Easily identify pending forms and unpaid or partially paid payments directly from each client’s record. Plus, follow up with a click.

Track no-shows​

Track no-shows/canceled appointments and tardiness at every appointment, which will influence a client’s trust score. Plus, see individual booking revenue to reward clients accordingly.

Automatic electronic filing​

Back-up files faster, easier and more securely than paper-based records. Write and store SOAP notes automatically within each client’s record and quickly retrieve ad-hoc notes in a pop-up style. Plus, enable protection and encryption of all charts.

SOAP Notes

Streamline charting, fast SOAP note writing & filing

Streamline charting, fast SOAP note writing
& filing

Reduce charting time, from writing to securely filing, and ensure compliance.

Visual anatomical charting

Speed up your SOAP notes and charting by digitally drawing on custom anatomical visuals and pictures.

Quickly place pins or associate notes to areas of treatment for an accurate and quick clinical record.

Fast charting

Spend less time writing with available therapist note template to get you started quickly.

Dictate or insert commonly used text with a click. Spend even less time by having clients fill subjective notes during the booking process.

Monitor SOAP note progress

Stay compliant!

Pick up right where you left off by seeing which notes are still incomplete (along with the last updated date) and track your clients progress.

Online Forms

Automate & integrate online forms

Automatic electronic forms to reduce your daily administration – printing and filing – and link them to the online booking process for completely automatic send-out and filing (intake, etc.).

form icon

Online forms library

Use the out-of-the-box therapist note template and online forms (such as intake forms, consent forms, treatment plans, charting and soap notes) from Yocale’s form library with the ability to customize further with a drag-and-drop form builder to your exact needs. Yocale can even build your existing forms in any format.

Automate send-out

Trigger forms to be sent out depending upon the service type and view completion status. Plus, set rules like when forms get sent out or how they get filled (e.g. to new clients only) or make completion mandatory in order to complete the booking.

Automated filing

Reduce filing time by having forms automatically saved within each client’s record. Changes that clients make to forms (such as address changes) will be captured with zero manual effort.

Invoicing & payments

Less billing admin, get instant insights & save money on your payment processings

Automatic invoices, 1-click payments and client invoice access (no more tracking down invoices!) for less billing time. Also reduce payment processing fees with wholesale rates. Plus, get key practice stats to keep your business on track.

Key practice stats

Get key insights into your practice at a glance! Track your retentions, booking revenue, sales summary, historical metrics, and more!

Automatic invoices, inventory management & secure payments​

Auto-generate invoices – entirely customizable with your massage therapist registration number – and process payments in a click – all from your Yocale smart calendar (or email invoices so clients can pay later). Save cards on file for even faster future billing and/or to protect against last-minute cancellations or no-shows.

Billing records​

Access all invoices in a single list (or view invoices by individual client). Clients can also access invoices from the client portal.

Easily keep track of payments

Easily monitor the current status of invoices (paid, partially paid or outstanding) and follow up on outstanding payments with a click from one convenient place. Also receive notifications whenever payments are paid in full – all from one convenient place.

Auto billing

Access all invoices in a single list (or view invoices by individual client). Clients can also access invoices from the client portal.

Wholesale rates & reliable hardware

Reduce payment processing fees by up to 67% with wholesale rates. Also accept payments on a range of industry-leading, reliable hardware with advanced reporting, employee management and more.

Marketing

Built-in marketing, grow your practice & be found online

Grow your massage therapy practice as if you had your own marketing assistant.

Google bookings (RwG)

Increase your bookings by up to 86% and set yourself apart from the competition by adding a Google “Book” button to your Google My Business page. You’ll get booked straight from the biggest search engine in the world, with new Google bookings placed right on your Yocale booking calendar.

An SEO-optimized public booking page

Grow your online presence with an SEO-optimized web profile page on Yocale Marketplace that will bring you higher up in Google search results so clients find you online. If you’re just starting out, have your public profile booking page act as your own website!

“BOOK NOW” buttons

Increase your bookings by up to 86% and set yourself apart from the competition by adding a Google “Book” button to your Google My Business page. You’ll get booked straight from the biggest search engine in the world, with new Google bookings placed right on your Yocale booking calendar.

Built-in marketing & packages

Display promos, communicate changes to hours or any other memo directly from the online booking screen. Plus, use forms to keep track of packages, discounts and special rates to keep clients coming back.

Automatic reviews

Automatically request reviews after each appointment to build your online presence. You’ll get notified with the added flexibility to approve them before they’re live.