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Mental Health Practice Management Software, Your Built-in Admin Staff

Mental Health Practice Management Software, Your Built-in Admin Staff

Everything you need to manage your practice effortlessly, stay organized, secure, and attract new clients.

Scheduling (Calendar)

A smart calendar for an easier day

A smart, integrated online calendar that lets you focus on providing better care!

Multi locations & therapists

Manage your multi-location practice from one central location complete with calendars for every location and therapist.

Plus, get custom “Book” buttons with a different theme or language to match your brand.

Easy scheduling

Quick-add appointments or recurring appointments based on custom availability.

Plus, rearrange with a simple drag and drop.

Smart calendar assistant

Have the instant scheduler easily find the earliest available appointment of your therapists without you having to dig.

Plus, get pinged whenever clients make any changes or pay!

Online Booking

Take scheduling off your plate with your smart admin assistant

Take scheduling off your plate with your smart admin assistant

A premier online scheduling experience your clients will love. Reduce admin time by allowing clients to schedule appointments on their own
(or submit appointment requests) 24/7 and by securely automating intake and other forms.
A premier online scheduling experience your clients will love. Reduce admin time by allowing clients to schedule appointments on their own (or submit appointment requests) 24/7 and by securely automating intake and other forms.
  • Self-booked sessions OR requests

  • Self-booked sessions OR requests

    Intelligently match counseling appointments (or requests requiring confirmation by you) with the appropriate therapist booked in the right room and/or with the right device.

    Empower your clients: offer a personalized, self-service portal for scheduling, forms, rebooking, and invoice access.

  • Smart-organize your schedule

  • Smart-organize your schedule

    Set individual staff availability and pair specialized counseling types with specific therapists.

    Sync to your personal calendar and block therapists time off (including recurring time off) so your professional and personal calendars are always in sync.

  • Admin & therapist notifications

  • Admin & Therapist notifications

    Trigger notifications via text, email, and stay informed with a live feed from the calendar assistant so you can fill last-minute openings.

    Simply reschedule with a click.

  • Integrated, online intake forms

  • Integrated, online intake forms

    Link your custom or out-of-the-box forms to any specific services. When forms are completed, they’ll be automatically saved within each client’s clinical record – no filing or paper required.

    You’ll even see when clients haven’t completed them so you can follow up with a click.

  • Automated booking policies

  • Automated booking policies

    Run your practice your way with booking policies that put you in control of how self-serve online bookings are done.

  • Save cards on file

  • Save cards on file

    Speed up the payment process or allow clients to pay entirely online and reduce no-shows.

Self-booked sessions OR requests

Intelligently match counseling appointments (or requests requiring confirmation by you) with the appropriate therapist booked in the right room and/or with the right device.

Empower your clients: offer a personalized, self-service portal for scheduling, forms, rebooking, and invoice access.

Smart-organize your schedule

Set individual staff availability and pair specialized counseling types with specific therapists.

Sync to your personal calendar and block therapists time off (including recurring time off) so your professional and personal calendars are always in sync.

Admin & Therapist notifications

Trigger notifications via text, email, and stay informed with a live feed from the calendar assistant so you can fill last-minute openings.

Simply reschedule with a click.

Integrated, online intake forms

Link your custom or out-of-the-box forms to any specific services. When forms are completed, they’ll be automatically saved within each client’s clinical record – no filing or paper required.

You’ll even see when clients haven’t completed them so you can follow up with a click.

Automated booking policies

Run your practice your way with booking policies that put you in control of how self-serve online bookings are done.

Save cards on file

Speed up the payment process or allow clients to pay entirely online and reduce no-shows.

Appointment Reminders

Reduce no-shows

Increase attendance and reduce follow-up time with automatic appointment reminders. Complete with directions, forms, links to the self-serve portal and more.

Client appointment reminders

Reduce no-shows without any manual effort via automated email and SMS reminders.

Outstanding forms & payment reminders

Get more time back so you can focus on providing better care.

Records & Session Notes

Spend less time on record-keeping, organize your practice & write faster therapy notes

EMR designed for medical spas. Digitize your medspa and say goodbye to mounds of paper and spreadsheets. Plus, chart faster – all from your tablet! Save hours every week so you can spend more time with clients.

Client profiles - history, notes & more

Have a 360 degree view of your client profiles at your fingertips. Store client details, appointment history, forms, documents, therapy notes, invoices/payment history, reminders, other documentation and more, accessible from anywhere you are, across any device. Plus, easily identify pending forms and unpaid or partially paid payments directly from each client’s record and follow up with a click. Unlimited storage.

Records
records

Fast, custom therapy notes

Create custom psychotherapy notes (session note, assessments, progress and DAP notes) with checkboxes and other fields in minutes so you can spend less time writing. Plus, insert commonly used text with a click. Spend even less time on therapy notes by writing handwritten notes with a stylus within Yocale during sessions.

Notes
notes

Monitor therapy note progress

Have a habit of writing notes a few days after sessions? Pick up right where you left off by seeing which notes are still in draft mode (along with the last updated date).