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All-in-One EMR Physical Therapy Software by Yocale
Transform your physical therapy clinic with our user-friendly physical therapy software. Experience streamlined practice management, fast charting, and exceptional growth for your physical therapy practice.
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EMR
Comprehensive Physical Therapy EMR Software with Everything in One Place
Digitize your filing cabinet and create patient profiles to store client info, appointment history, forms, SOAP documentation, invoices, and reminders. Go paperless with our physical therapy EMR and billing software for better efficiency.
Manage Appointments & PT Progress Notes
Gain a 360-degree view of patient profiles and cases with ease. Store essential patient details, appointment history, forms, documents, SOAP notes, invoices, payment history, reminders, diagnostic images (like X-rays and CT scans), and other documentation. Access everything securely from any device, anywhere.
Identify pending forms, unpaid or partially paid payments, and overdue tasks directly from each patient’s record, and follow up with a single click.
Streamline Outstanding Tasks and Payments
Easily track outstanding forms and payments with our physical therapy billing software. View unpaid or partially paid payments directly in each patient’s profile and send reminders with a click.
Track No-Shows
Track no-shows, canceled appointments, and client tardiness effortlessly using our physical therapy scheduling software. Monitor each client’s booking revenue and maintain a trust score based on appointment history.
Automatic Electronic Filing
Securely back up files faster and more efficiently than with traditional paper-based records. Automatically write and store SOAP notes within each patient’s profile and retrieve ad-hoc notes quickly with a pop-up feature. Leverage encryption and protection tools to safeguard charts and documentation.
Online Booking
Physical Therapy Scheduling That Takes Care of Itself
Effortless self-managed bookings designed to enhance front-office efficiency. Allow patients to book physical therapy appointments online 24/7. Link forms to the booking process, collect payments upfront, and send automated reminders for a seamless experience.
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Online Bookings and Appointment Requests
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Accept automatic online bookings or appointment requests—customized to fit your clinic’s needs. Use smart cloud-based physical therapy software to match PT services with the right therapist and ensure bookings align with available resources, such as treatment rooms.
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Online Portal
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Empower your patients with a user-friendly PT software online portal. Patients can easily manage their appointments, complete forms, view invoices, and leave SEO-optimized online reviews to boost your clinic’s visibility.
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Smart Physical Therapy Scheduling
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Design your schedule your way. Offer specific services only on select days, adjust appointment durations as needed, and block off time (including recurring time) to reflect therapist and resource availability. Sync your physical therapy appointment booking system with all calendars for effortless management.
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Admin and Physical Therapist Notifications
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Ensure your team stays up-to-date with physical therapist scheduling software notifications sent via text, email, and calendar alerts. Quickly fill last-minute openings and streamline rescheduling with just one click.
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Automated Intake and Consent Forms
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Streamline your intake process by linking forms directly to the booking system. Assign forms to specific services, send them automatically, and have them saved securely in each patient’s record. Easily track incomplete forms and follow up with a single click.
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Automated Booking Policies and Payments
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Integrate policies such as minimum notice time, cancellations, and waivers directly into your booking process, ensuring clients complete or sign off on them.
Require upfront payments or save cards on file for faster checkouts and no-show protection.
Accept automatic online bookings or appointment requests—customized to fit your clinic’s needs. Use smart cloud-based physical therapy software to match PT services with the right therapist and ensure bookings align with available resources, such as treatment rooms.
Empower your patients with a user-friendly PT software online portal. Patients can easily manage their appointments, complete forms, view invoices, and leave SEO-optimized online reviews to boost your clinic’s visibility.
Design your schedule your way. Offer specific services only on select days, adjust appointment durations as needed, and block off time (including recurring time) to reflect therapist and resource availability. Sync your physical therapy appointment booking system with all calendars for effortless management.
Ensure your team stays up-to-date with physical therapist scheduling software notifications sent via text, email, and calendar alerts. Quickly fill last-minute openings and streamline rescheduling with just one click.
Streamline your intake process by linking forms directly to the booking system. Assign forms to specific services, send them automatically, and have them saved securely in each patient’s record. Easily track incomplete forms and follow up with a single click.
Integrate policies such as minimum notice time, cancellations, and waivers directly into your booking process, ensuring clients complete or sign off on them.
Require upfront payments or save cards on file for faster checkouts and no-show protection.
Appointment Reminders
Reduce No-Shows with Automatic Physical Therapy Software Reminders
Boost attendance and reduce follow-up time with professional, automated physical therapy appointment reminders. Include directions, forms, and links to the self-serve portal for added convenience.
Patient-Friendly Appointment Reminders
Automated email and SMS reminders keep patients informed and reduce no-shows.
- Impress clients with clear directions, tailored notes, and links to complete outstanding forms.
- Enable patients to reschedule, cancel, or book follow-up appointments online 24/7 via the self-service portal.
Forms & Payment Reminders
Save time and focus more on patient care.
- Automatically send follow-up emails with one click for incomplete forms or outstanding payments.
- Patients receive automated reminders to complete any pending tasks.
Scheduling (Calendar)
A Smart Physical Therapy Scheduler
Streamline your clinic’s workflow with smart, affordable physical therapy scheduling software designed for efficiency and ease.
- Color-code appointments by treatment type for better organization.
- Instantly view therapist and resource availability.
- Automate essentials like patient profiles, intake forms, documentation, invoices, and reminders.
Quick-Launch into Patient Records
Access patient charts directly from your smart calendar, including appointment history, forms, SOAP notes, receipts, payment history, and outstanding forms or payments.
See important information and alerts instantly, ensuring you never miss critical updates.
Multi-Locations and Physiotherapists
Manage your multi-location physical therapy practice from a single centralized platform. Switch between calendars for different locations and physical therapists with ease.
Customize “Book” buttons to match your clinic’s unique theme or preferred language for a personalized client experience.
Clinic-Friendly Scheduling
Easily manage your appointments with online scheduling software for physical therapists. Add single or recurring appointments based on your custom availability, and rearrange your schedule effortlessly using drag-and-drop functionality.
Smart Calendar Assistant
Find the earliest available appointment for your PT sessions effortlessly with advanced physical therapy software.
The smart calendar assistant sends instant notifications whenever clients make changes, leave reviews, or complete payments, keeping you updated in real-time.
Documentation
Fast Physical Therapy Documentation from Your Tablet
Streamline your workflow with PT documentation software, featuring tools for evaluations, daily notes, and progress notes. Designed to minimize charting time, this software enhances treatment efficiency, resulting in more productive practice and happier therapists.
Visual Anatomical Charting
Simplify SOAP notes with visual tools. Digitally draw on anatomical visuals or add notes to specific treatment areas for accurate, efficient clinical records. Pinpoint areas of focus quickly and precisely.
Fast Charting with Tailored Templates
Speed up charting using therapist note templates customized for your practice. Insert commonly used text with a single click and let patients pre-fill subjective notes during the booking process, saving valuable time.
Add Photos and Videos
Enhance documentation accuracy with photo or video uploads directly into patient records. Use visual and multimedia progress note examples to support diagnoses and track treatment outcomes effectively.
PT Notes with Voice Dictation
Eliminate typing with voice-recorded notes. Use your mobile device or tablet to dictate treatment details and seamlessly update patient records, making physical therapy documentation faster and more efficient.
Automatically File SOAP Notes
Streamline your documentation process using physical therapy software. Back up files faster, easier, and more securely compared to maintaining paper-based records.
Automatically save SOAP notes within each patient’s record, quickly retrieve ad-hoc notes through a pop-up feature, and ensure all documentation is encrypted and fully protected.
Monitor and Manage Patient Charting
Easily pick up where you left off. Monitor incomplete notes with timestamps and ensure all records are up to date without the hassle of manual tracking.
Online Forms
Maximized Treatment Time, Reduced Intake Effort
Streamline administrative tasks using therapy documentation software with automatic electronic forms. Eliminate the hassle of printing and filing by linking forms to the online booking process for seamless send-out and filing. Patients can complete forms in advance, saving your front desk 10 to 15 minutes per patient, allowing clinicians to dedicate more time to one-on-one treatment.
Online Forms Library
Leverage a comprehensive library of online forms tailored for physical therapy, including intake forms, consent forms, health questionnaires, treatment plans, SOAP notes, and therapist note templates. Use a drag-and-drop builder to customize forms to your exact needs. Yocale physical therapy software can also digitize your existing forms in any format for a seamless transition to digital documentation.
Automate Form Send-Out
Trigger forms automatically based on treatment type and monitor completion status in real-time. Set customizable rules for form distribution, such as sending to new clients or requiring completion to confirm bookings. This ensures a streamlined workflow and minimizes missed details.
Automated Filing for Accurate Patient Records
Automatically save completed forms directly into each patient’s record. Physical therapy software solutions capture changes made by patients, such as updated contact details, without manual effort. This streamlines filing and ensures accurate, up-to-date records.
Invoicing & payments
Get Insights into Your Practice, Save on Payments, and Simplify Billing
Simplify billing with automatic invoices, one-click payments, and patient access to invoices—no more manually tracking payments. Leverage comprehensive physical therapy billing and invoicing software to gain valuable insights and keep your practice on track.
Key Practice Stats
Monitor essential metrics like retention rates, booking revenue, sales summaries, and historical trends to keep your practice running efficiently and profitably.
Automatic Invoices, Inventory Management, and Secure Payments
Generate fully customizable invoices, including your physiotherapist registration number, and process payments with a single click directly from your Yocale smart calendar. Email invoices for patient convenience or save payment methods on file for faster future transactions and protection against no-shows or last-minute cancellations.
Invoice Summaries and Patient Access
Filter and view all invoices in one place to track their status—paid, partially paid, or outstanding. Follow up on overdue payments with a single click. Patients can also access their invoices anytime through the patient portal, enhancing convenience and transparency.
Automated Billing
Send invoices and receipts via email with a built-in pay button, allowing patients to complete payments at their convenience.
Wholesale Rates and Reliable Payment Hardware
Reduce payment processing fees by up to 67% with wholesale rates. Accept payments using industry-leading hardware equipped with advanced features like detailed reporting and employee management to support your practice’s growth.
Marketing
Grow Your Practice and Be Found Online
Leverage the built-in marketing tools of physical therapy software to grow your practice on autopilot and attract more clients online.
An SEO-Optimized Public Booking Page
Enhance your online visibility with an SEO-optimized web profile on Yocale Marketplace. This profile, integrated with EMR software for physical therapy, boosts your search engine rankings, making it easier for clients to find you. Highlight special promotions with alerts on your profile page, and if you’re just starting out, use this page as your primary website to establish your online presence.
“Book Now” Buttons
Boost your search engine ranking by integrating “Book Now” buttons on your website and social media platforms. These buttons not only make it easier for patients to schedule appointments but also help fill your calendar 24/7, ensuring you never miss an opportunity to grow your practice.
Built-In Marketing and Packages
Showcase promotions, update patients on changes to operating hours, and communicate other important notices directly from your online booking system for therapists. Track packages, discounts, and special rates effortlessly with built-in forms to encourage patient loyalty and repeat bookings.
Automatic Reviews
Boost your online presence by automatically requesting reviews after each appointment. Receive notifications and enjoy the flexibility to approve reviews before they go live, ensuring control over your online reputation.
FAQs physical therapy software
What is cloud-based physical therapy software, and why is it beneficial?
Cloud-based physical therapy practice management software stores your clinic’s data securely online, enabling access from any internet-connected device. This ensures flexibility for therapists to manage appointments, documentation, and billing remotely. Additionally, cloud physical therapy software solutions offer seamless updates, enhanced security, and cost-effective scalability compared to traditional on-premise systems.
How does physical therapy documentation software support compliance with healthcare regulations?
Physical therapy software documentation helps clinics stay compliant with healthcare regulations like HIPAA by ensuring secure data storage, encrypted communications, and access control. It also facilitates accurate documentation, mandatory reporting, and adherence to medical billing standards, reducing the risk of legal penalties and operational interruptions.
Why is physical therapy billing software essential for practices?
Billing software for physical therapy is essential because it simplifies complex billing processes, ensuring accurate invoicing, insurance claim submissions, and payment tracking. This reduces administrative errors, accelerates reimbursements, and improves cash flow for the practice.
Specialized solutions, like Yocale physical therapy billing and documentation software, combine billing with EMR and documentation tools. This integration creates a streamlined workflow, saving time for staff and allowing therapists to focus on patient care.
How can I compare the best physical therapy software programs?
Best physical therapy EMR software
When comparing software for physical therapy practice, consider:
Features: Ensure it includes essential functionalities like scheduling, billing, EMR, patient management, and telehealth.
Ease of Use: Look for an intuitive interface that minimizes training time for your team.
Pricing: Opt for software with flexible plans that cater to both small and large practices.
Customization: Verify that the software can adapt to your practice’s unique workflows and growth needs.
Reviews: Check testimonials, industry ratings, and user feedback to gauge reliability.
Trial Options: Prioritize solutions offering demos or free trials to evaluate compatibility before committing.
Yocale stands out by offering an all-in-one physical therapy management software tailored to clinics of all sizes. Its user-friendly interface, customizable features, competitive pricing, and 21-day free trial make it a trusted choice among physical therapists.
Can physical therapy software integrate with telehealth solutions?
Yes, many online physical therapy software solutions, including Yocale, offer telehealth integration. This allows practices to offer virtual consultations, remote patient monitoring, and secure communication through HIPAA-compliant platforms.
Yocale telehealth physical therapy software ensures that you can schedule and conduct virtual sessions, manage patient documentation, and even handle billing—all from a single platform. By combining telehealth with your existing tools, you can expand your services, improve accessibility for patients, and enhance overall care delivery.
How does Yocale’s business software physical therapy streamline practice management?
Yocale physical therapy medical software simplifies practice management by integrating essential tools into one platform. It covers everything from scheduling and client management to billing and EMR documentation, ensuring seamless workflows and reduced administrative burden.
The software also includes Point of Sale (POS) features for easy payment processing, marketing tools to attract and retain clients, and customizable forms and annotation tools for creating detailed patient records and SOAP notes. With Yocale, practices can centralize their operations, improve patient care, and enhance overall efficiency.
This all-in-one approach makes Yocale a standout choice for clinics looking for comprehensive physical therapy practice management solutions.
Is Yocale physical therapy scheduling software suitable for small businesses?
Yes, Yocale offers plans specifically designed for small businesses, with affordable pricing and mobile-friendly tools. Its cloud-based software for physical therapy practices enables small clinics to manage appointments, track patient notes, and process payments without the need for extensive IT infrastructure.